VENDOR RULES & REGULATIONS

1. ORGANIZATION

A. Storm Halloween Festival & Marketplace is organized and administered by SHF&M LLC, a California corporation.

B. It is the goal of Festival Management to schedule activities that promote a wholesome, family atmosphere. The events should appeal to both young an old, and provide a consumer mix that reaches all aspects of the marketplace.

C. All activities are under the auspices of SHF&M LLC which reviews applications, plans events and promotions, and enforces all rules and regulations. These rules may be revised without advanced notice at the discretion of SHF&M LLC and the Festival Management.

2. DEFINITIONS

The following definitions refer to commonly used terms throughout the rules and regulations and serve to clarify the meaning of key terms.

SHF&M LLC:

Storm Halloween Festival & Marketplace

500 Diamond Drive Lake Elsinore, CA 92530

Phone: (760) 593-7973

Website: https://stormhalloweenfestival.com

Email: stormhalloweenfestival@gmail.com

Storm Halloween Festival & Marketplace: A for-profit California corporation registered with the Secretary of State as SHF&M LLC.

Storm Halloween Festival & Marketplace Official: any member of the festival staff, carnival staff, market manager, city staff, stadium staff, Police or Fire Department official can be designated as a Storm Halloween Festival & Marketplace official for enforcing the rules and regulations of the Storm Halloween Festival & Marketplace.

Storm Halloween Festival & Marketplace Manager/Festival Management: festival staff member/owner dedicated to management & supervision of daily event operations, development and enforcement of rules & regulations, authorized signer of contracts & agreements, direct liaison to Storm Events LLC and the Storm Baseball Organization.

3. GENERAL RULES FOR ALL PARTICIPANTS

A. Participants in the Event shall be appropriately dressed (e.g. shirts and shoes) and conduct themselves with proper decorum.

B. All Vendors must conduct their activities within the limits of their booth space unless the vendor receives prior approval from the Storm Halloween Festival & Marketplace Manager.

C. All Vendors and other market participants will be expected to maintain a clean area in and around their respective spaces at all times. Vendors will not use the temporary trash containers located throughout the venue as vendor trash receptacle. Vendors will be required to haul out of the venue and dispose their waste. This includes any and all fluids.

D.The Storm Halloween Festival & Marketplace reserves the right to limit sales of items that are not officially declared on vendor registration form or are in direct competition with Storm Baseball, Diamond Stadium or other vendors.

E. Lighting on booths should be used for illumination of the booth for display purposes only. Strobing, flashing and/or rotating lights are not permitted without permission of Festival Management.
F. No person shall deface or otherwise abuse the venue facilities and buildings or plants. NO SIGNS ON TREES.

G. Amplified sound is NOT allowed without previous written approval from the Storm Halloween Festival & Marketplace .

H. All vendors acknowledge liability for damages caused by their activities or their employees (including costs for cleanup and property damages belonging to merchants or tenants).

I. Storm Halloween Festival & Marketplace applicants must have proof of liability insurance with the minimum limits of $2,000,000/$1,000,000 for all Vendors. Vendors are required to have their insurance carrier notify the Storm Halloween Festival & Marketplace staff in writing 10 days prior to cancellation of their insurance coverage.

J. The Storm Halloween Festival & Marketplace is not responsible for the theft or damages to inventory or personal property belonging to persons participating in the event. Festival Management and the Storm Halloween Festival & Marketplace assume NO responsibility for items left unattended during or at the conclusion of the Storm Halloween Festival & Marketplace’s activities.

K. No person participating in the Storm Halloween Festival & Marketplace shall state, imply or otherwise suggest that Festival Management or any of its member businesses endorse, sponsor or support the views of his or her organization.

L. Alcoholic beverages may not be sold, consumed, or advertised during the Storm Halloween Festival & Marketplace without prior consent of the Festival Management.

M. In accordance with city code, the sale of tobacco products, tobacco/drug paraphernalia, and/or items that promote the use of illicit substances is not permitted.

N. Weapons (or replica (toy) weapons), explosives (including toys), tobacco or drug paraphernalia, pornographic material, or any item deemed distasteful by the Storm Halloween Festival & Marketplace may not be sold.

O. Tattooing, permanent cosmetics and body piercing may not be performed or administered during the Storm Halloween Festival & Marketplace. Piercing the leading edge or earlobe of the ear may be allowed if approved by the Festival Management. Applicants must have the appropriate health regulation requirements completed and provided to the Storm Halloween Festival & Marketplace staff prior to approval.

P. The Storm Halloween Festival & Marketplace reserves the right to refuse participation to any applicant.

Q. The Storm Halloween Festival & Marketplace will not discriminate on the basis of race, religion, creed, color, gender, political beliefs, national origin, age or physical disability.

R. All rules and regulations will be applied to participants in a fair and equitable manner. The Storm Halloween Festival & Marketplace Manager and any other Market official has the right to issue warnings and take appropriate action against participating sellers who violate these rules and other applicable regulations and laws. A disciplinary action by the Storm Halloween Festival & Marketplace Manager or any other official may not be appealed. Any seller, club, group, or persons participating in the Market must comply with all applicable rules. All modifications of approved applications, including changes and additions to merchandise or product line, must be in writing to the market manager.

Disciplinary Offense Procedure. The Storm Halloween Festival & Marketplace Manager will document disciplinary offenses, in the following manner:
1st Action- issue of written Non-Compliance Warning to persons attending the booth.
2nd Action - issue a 2nd written Non-Compliance Warning to principal on application.

3rd Action - issue "final" Non-Compliance Warning issued to principal on application.

In the event any Vendor receives 3 Non Compliance Warnings during the event, Vendor will be subject to immediate suspension and removal. Upon suspension of permission to sell, the vendor may be subject to the following actions:

1.) Ejection from venue by security staff/police department
2.) Permanent revocation of permission to sell at any market operated/managed by SHF&M LLC.

Immediate expulsion from the Market may occur for any offense deemed by the Storm Halloween Festival & Marketplace Manager to be a serious risk to public safety or flagrant violation of Storm Halloween Festival & Marketplace rules and regulations or local, state, or federal laws.

The Storm Halloween Festival & Marketplace reserves the right to revoke permission to sell and/or order the removal of all equipment and material (belonging to a participant) from the venue for any reason deemed by the Storm Halloween Festival & Marketplace.

S. All written communications intended for the Festival Management must be conveyed in a timely manner via one of the following ways:

1.) Delivered by hand to 500 Diamond Drive Lake Elsinore, CA 92530

2.) Emailed to stormhalloweenfestival@gmail.com

This includes any variance or additions to the products or merchandise listed and approved for sale in the original vendor application

T. All Vendors and entertainers must treat merchant property with great care. Any abuse will result in immediate revocation of permission to sell.

U. If permission to sell is revoked, no appeal can be made.

V. Participants must police all streets, curbs, sidewalks, and adjacent business alcoves and remove any litter that results from their activity.

W. Participants shall keep their booth area clean during the activity, and leave the space surrounding their booth area clean afterward.

X. Participants shall reimburse SHF&M LLC for any cleaning or repair costs incurred relating directly to their activity.

Y. Organizations wishing to raise funds during the Storm Halloween Festival & Marketplace must have a not-for-profit (501(c)(3)) status. Verifications must be provided at the time of application. Reasonable documentation, such as meeting minutes, bylaws, articles of incorporation, communication from the Secretary of State, taxpayer documentation or other indication of non-profit status will be accepted as verification.

Z. Not-for-profit groups may conduct direct sales no more than four (4) times per year, and not more than two (2) consecutive weeks. Sponsorship from MSO members may not be solicited to circumvent this rule.

AA. Electrical generating devices are subject to oversight by the Storm Halloween Festival & Marketplace Manager as well as local fire department regulations. Gas combustion generator are not permitted without prior written consent of the Storm Halloween Festival & Marketplace.

BB. Booth fee does not include electric service. (The Storm Halloween Festival & Marketplace will remain open after dark during certain times of the year. Vendor will be required to provide booth lighting.) Battery powered lights, or battery based electrical sources are permitted. Additional hardwire electric service is available at an additional charge by advance arrangement with the Festival Management.

CC. To protect the safety of our patrons, NO VEHICLES ARE ALLOWED INTO THE VENUE AFTER 3:30 P.M. on Friday October 28. ALL SALES MUST STOP AT 10:00 P.M. SHARP. VEHICLES MAY NOT ENTER THE VENUE FOR LOAD OUT UNTIL SIGNALED BY FESTIVAL MANAGEMENT AFTER 10:15 P.M. on Sunday October 30.

DD. Participation in the Storm Halloween Festival & Marketplace by vendors and their employees, stipulates that they do hereby completely absolve, indemnify and otherwise hold harmless without limitation the Storm Halloween Festival & Marketplace operated by SHF&M LLC, and all of the following entities:

Shannon D. Drummond (Manager)
Jonathan Jay Piumelli (Manager)
Mark Beskid (Manager)
Tom Brown (Carnival Manager)
SHF&M LLC
Lake Elsinore Storm, LP
GJJ Storm Management, Inc.
Storm Events, LLC
Golden State Concessions and Catering Inc.
Diamond Stadium Operations
Storm Thredz, LLC
I-15 Digital Media
JIC CP Diamond Development, LLC
JIC Diamond, LLC
City of Lake Elsinore
Office of the Commissioner of Baseball
MLB PDL
Major League Baseball Youth Foundation N. Major League Baseball Properties, Inc.,
MLB Advanced Media, L.P
All Major League Baseball Clubs
Minor League Baseball Umpire Development

4. FEES

Participation in the event is a privilege for both businesses and not-for-profit organizations. Since there are substantial costs (such as portable toilets, janitorial, trash removal, and street sweeping) involved with operating this event, the Storm Halloween Festival & Marketplace has established vendor fees in the following categories:

Hot Food Vendors
Pre Packaged Food Vendors
Retail Cash and Carry Products

Commercial/Sales Leads/Political

Non-Profits
Media/ Entertainment

A fee schedule is available on the festival website (stormhalloweenfestival.com). Cancellations received after registration and payment will not be refunded. The Storm Halloween Festival & Marketplace is a rain or shine event.

5. FOOD VENDORS

A. All Storm Halloween Festival & Marketplace rules apply.

B. Each application will be reviewed by the Storm Halloween Festival & Marketplace Manager and SHF&M LLC for appropriateness for the market.

C. Within the current confines of the event, a limited number of food vendors will be allowed. The Storm Halloween Festival & Marketplace will establish a fair and equitable method of allocating food vending spaces with the sole purpose of providing a quality event.

D. Vendors with seniority will receive a special consideration.

E. Food Vendors will be required to bring excess serving utensils to avoid the need of washing. Availability or proximity to water will be made available as required by the Health Department.

F. Food Vendors must be in compliance with County and State Regulations.

G. A signed State Board of Equalization Form (BOE 410-D) must be on file before the Vendor is able to participate in the Storm Halloween Festival & Marketplace. Cold prepared and pre-packaged foods are exempt.

6. RETAIL / CRAFT / ARTISAN

Goods for immediate sale (Retail Cash and Carry)

A. All Storm Halloween Festival & Marketplace rules apply.

B. Each application will be reviewed by the Storm Halloween Festival & Marketplace Manager and Storm Halloween Festival & Marketplace for appropriateness for the market.

C. Within the current confines of the event, only a limited number of retail and craft vendors will be allowed. The Storm Halloween Festival & Marketplace will establish a fair and equitable method of allocating retail and craft vending spaces with the sole purpose of providing a quality event.

D. Vendors with seniority will receive a special consideration.

E. A signed State Board of Equalization Form (BOE 410-D) must be on file before the vendor is able to participate in the Storm Halloween Festival & Marketplace.

7. COMMERCIAL / SALES LEADS

Lead generation, services, product sampling, information, with no immediate sale on premise.

A. All Storm Halloween Festival & Marketplace rules apply.

B. Each application will be reviewed by the Storm Halloween Festival & Marketplace Manager and Storm Halloween Festival & Marketplace for appropriateness for the market.

C. Within the current confines of the event, only a limited number of corporate/commercial vendors will be allowed. The Storm Halloween Festival & Marketplace will establish a fair and equitable method of allocating corporate/commercial vending spaces with the sole purpose of providing a quality event.

D. Vendors with seniority will receive a special consideration.

E. A signed State Board of Equalization Form (BOE 410-D) must be on file before the vendor is able to participate in the Storm Halloween Festival & Marketplace.

8. NON-PROFIT GROUPS

(Includes civic and governmental)

A. All Storm Halloween Festival & Marketplace rules apply.

B. Each application will be reviewed by the Storm Halloween Festival & Marketplace Manager and Storm Halloween Festival & Marketplace for appropriateness for the market.

C. Within the current confines of the event, only a limited number of charitable and other informational groups will be allowed. The Storm Halloween Festival & Marketplace will establish a fair and equitable method of allocating charitable and other informational group spaces with the sole purpose of providing a quality event.

D. Vendors with seniority will receive a special consideration.

E. A signed State Board of Equalization Form must be on file before the vendor is able to participate in the Storm Halloween Festival & Marketplace.

F. The Storm Halloween Festival & Marketplace shall determine the number of booths available for groups in this category, location to be designated by the Storm Halloween Festival & Marketplace. Approved applicants will be given space on a first-come basis, after which their name will be placed at the bottom of the list of those desiring space. They will be assigned space when their name again reaches the top of the list. No non-profit organization shall be allowed more than one market booth space.

G. All groups or individuals wishing to disseminate information, pass petitions, or promote political or personal beliefs must submit a signed application no less than ten (10) days in advance of the event. Upon review and approval of the application by the Storm Halloween Festival & Marketplace, the applicant’s name will be added to the list desiring space. In reviewing an application, the Storm Halloween Festival & Marketplace will not discriminate on the basis of race, religion, creed, color, gender, political beliefs, national origin, age or physical disability.

H. Applicants whose format is determined to be entertainment shall not be eligible for a space unless it is deemed unique and appropriate for the Storm Halloween Festival & Marketplace.

I. Participants may not harass, follow, or intimidate visitors. No activity that impedes the flow of pedestrian traffic is allowed. Activities which are conducted in such a manner as to interfere with the goals or purposes of the Event may result in immediate revocation of permission to sell.

J. Handbills may only be distributed or posted with City or property owner approval.

K. At the discretion of the Storm Halloween Festival & Marketplace, a not-for-profit organization may be permitted to participate if the Storm Halloween Festival & Marketplace determines that its participation will provide a public service or benefit the local, or will serve to promote the purposes and goals of the Event.

L. Participants shall limit sales to items specified on the approved application. Merchandise or related fundraising items can be at the participant’s booth on approved fundraising dates only and may not be displayed weekly. Fundraising materials must be approved by the Storm Halloween Festival & Marketplace. Organizations wishing to raise funds during the Storm Halloween Festival & Marketplace must have a not-for-profit (501(c) (3)) status. Verifications must be provided at the time of application.

Reasonable documentation, such as bylaws, articles of incorporation, communication from the Secretary of State, taxpayer documentation or other indication of non-profit status will be accepted as verification

M. All fundraising must be solicited by the not-for-profit organization. All monies generated by sales or solicitations, excluding direct material costs, must go to the not-for-profit group, not to individuals within the group.

N. The organization must submit its application no less than ten (10) days in advance of the desired date. Upon review and approval by the, a space will be assigned. Participants are not guaranteed space in the location of their choice.

O. If food items are to be sold, the organization must have the necessary written approvals from the County Health Department prior to receiving their permit.

9. POLITICAL GROUPS

A. All Storm Halloween Festival & Marketplace rules apply.

B. Each application will be reviewed by the Storm Halloween Festival & Marketplace Manager and Storm Halloween Festival & Marketplace for appropriateness for the market.

C. Within the current confines of the event, only a limited number of political groups will be allowed. The Storm Halloween Festival & Marketplace will establish a fair and equitable method of allocating political group spaces with the sole purpose of providing a quality event.

D. Vendors with seniority will receive a special consideration.

E. The Storm Halloween Festival & Marketplace shall determine the number of booths available for groups in this category, location to be designated by the Storm Halloween Festival & Marketplace. Approved applicants will be given space on a first-come basis, after which their name will be placed at the bottom of the list of those desiring space. They will be assigned space when their name again reaches the top of the list. No non-profit organization shall be allowed more than one booth space.

F. All groups or individuals wishing to disseminate information, pass petitions, or promote political or personal beliefs must submit a signed application no less than ten (10) days in advance of the date desired. Upon review and approval of the application by the Storm Halloween Festival & Marketplace , the applicant’s name will be added to the list desiring space. In reviewing an application, the Storm Halloween Festival & Marketplace will not discriminate on the basis of race, religion, creed, color, gender, political beliefs, national origin, age or physical disability.

G. Applicants whose format is determined to be entertainment shall not be eligible for a booth unless the Storm Halloween Festival & Marketplace determines it to be unique and appropriate.
H. Participants may not harass, follow, or intimidate downtown visitors. No activity that impedes the flow of pedestrian traffic is allowed. Activities which are conducted in such a manner as to interfere with the goals or purposes of the Event may result in immediate revocation of the permit.

I. Handbills may only be distributed or posted with City or property owner approval.

J. At the discretion of the Storm Halloween Festival & Marketplace, a political organization may be permitted to participate if the Storm Halloween Festival & Marketplace determines that its participation will provide a public service or benefit the local, or will serve to promote the purposes and goals of the Event.

K. No sales or fundraising may be done by political groups.

L. The organization must submit its application ten (10) days in advance of the desired date. Upon review and approval by the, a space will be assigned. Participants are not guaranteed space in the location of their choice.

10. MEDIA

(Radio, Television, Newspaper)

A. All Storm Halloween Festival & Marketplace rules apply.

B. Each application will be reviewed by the Storm Halloween Festival & Marketplace Manager and Storm Halloween Festival & Marketplace for appropriateness for the market.

C. Within the current confines of the event, a limited number of booth spaces for the media will be allowed each week. The Storm Halloween Festival & Marketplace will establish a fair and equitable method of allocating media spaces with the sole purpose of providing a quality event.

D. Vendors with seniority will receive a special consideration.

E. A signed State Board of Equalization Form must be on file before the vendor is able to participate in the Storm Halloween Festival & Marketplace.

F. Cooperation between the Storm Halloween Festival & Marketplace and the local media is encouraged to promote the event. Media organizations may apply to participate during the Storm Halloween Festival & Marketplace and observe the following guidelines:

G. No amplified music without prior approval from the Storm Halloween Festival & Marketplace Manager.

H. All giveaways (non-adhesive material only) must be pre-approved by the .

I. Promotion/Advertising shall be for the applicant only, not for special events or nonmember businesses.

11. ENTERTAINMENT

A. All Storm Halloween Festival & Marketplace rules apply.

B. Each application will be reviewed by the Storm Halloween Festival & Marketplace Manager and Storm Halloween Festival & Marketplace for appropriateness for the market.

C. Vendors with seniority will receive a special consideration.

D. Appropriate entertainment will be booked by the Storm Halloween Festival & Marketplace. The decision to approve or deny an applicant will be made on appropriateness of presentation, talent and fit with the particular theme or orientation.

E. The Festival Management shall select the type of entertainment best suited to promote the goals of the Event. Auditions or demo tapes may be required.

F. Entertainers are subject to performing in their assigned space only as identified by the Storm Halloween Festival & Marketplace Manager.

G. Entertainers must keep sound levels within guidelines established by Storm Halloween Festival & Marketplace officials.

H. Entertainers may be subject to appropriate fees. Entertainers may passively ask for donations/gratuity or sell CD’s, but may not actively solicit money.

L. Participants shall limit sales to items specified on the approved application. Merchandise materials must be approved in advance by the Storm Halloween Festival & Marketplace .

M. Power requirements must be approved by the Market Manager in advance.

N. Electrical/PA hookups are subject to oversight by the Storm Halloween Festival & Marketplace Manager as well as local fire department regulations.

O. Entertainment is required to play music during breaks.

P. Entertainers must accommodate periodic announcements as requested by the Market Manager.

12. REGISTRATION FORMS, PERMITS, SP ACE ALLOCATION

A. These regulations apply to all participants.

B. To participate in the event, an application and appropriate booth fee(s) must be received ten (10) days prior to the desired date. The Festival Management will review the application at its regularly scheduled meeting. It is the applicant’s responsibility to call the Storm Halloween Festival & Marketplace Manager regarding the status of their application. If approved, the Storm Halloween Festival & Marketplace Manager will assign a specific space or location, and issue a permit reflecting the space allocation.

C. The person in charge of any vendor activity must be in possession of a valid sellers permit, city business license, proof of valid commercial liability insurance, and proof of valid auto insurance at all times during the setup, operations and dismantling. The permits and licenses are to be conspicuously displayed during the operation. Additionally, if the activity involves food sales, the participant must also have all relevant documents or permits demonstrating compliance with Health Department regulations.

D. All approved applicants will receive a space assignment only if the booth fee(s) are paid. PARTICIPANTS MUST STAY WITHIN THEIR ASSIGNED BOOTH SPACE AND OUT OF FIRE LANES AT ALL TIMES. It is the participant’s responsibility to be aware of the fire lanes, as specified by the Storm Halloween Festival & Marketplace Manager.

E. The Storm Halloween Festival & Marketplace Manager has the authority to assign or to reassign booth spaces. Participants are not guaranteed booth space in the location of their choice.

F. Vendors are limited to one assigned booth space without prior approval.

G. All cancellations will result in forfeiture of booth fees.

H. No Vendor may assign or sublet their booth space. No booth sharing.

I. Pre-approved Vendors on the waiting list may call between 9AM and 11AM on Wednesday October 25 to see if a booth space has opened for Friday.

J. No Show Policy for the Storm Halloween Festival & Marketplace:

i. No Shows will result in forfeiture of booth fees.

ii. 1st No Show: Market participants will be not be allowed to participate in future festivals or markets managed by SHF&M LLC

iii. The Storm Halloween Festival & Marketplace is a rain or shine event.

13. APPROVALS OR DENIAL

A. Under the permits issued by the City of Lake Elsinore, the Storm Halloween Festival & Marketplace has full discretion concerning use of the area designated for the Event.

B. If an application is denied no appeal may be made.

C. It is the responsibility of each approved applicant to present all required permits Festival Management no less than 10 days prior to event dates.

14. LOAD-IN/LOAD-OUT

An orderly load-in, load-out process is essential for the success and continuation of the Storm Halloween Festival & Marketplace. All Vendors are requested to provide full cooperation to all Storm Halloween Festival & Marketplace officials and stadium employees during this process. Failure to follow directions from a Market official or stadium employee will be grounds for permanent removal from the market.

A. Load-in for approved participants will commence at approximately 12:00 PM Oct 28) No Vendor will be allowed into the venue until signaled by a Market official.

B. Market Officials will supervise load-in and load-out for the safety of all concerned.

C. All Storm Halloween Festival & Marketplace activities end promptly at 10:00 PM. No vendor may end sales prior to 10:00 p.m. without express permission from the Market Manager. Any Vendor continuing activity after said hour, may be subject to future removal from the Market.

D. All Vendors must be off the premises by 11:00 PM.

15. HEALTH, FIRE, AND POLICE REGULATIONS

A. Participants are subject to all state and local police, fire, and health regulations and must comply with them at all times. Specific questions regarding the codes should be directed to the appropriate agency.

B. Portable toilets and hand-washing facilities will be provided as required by the Health Department.

16. EQUIPMENT AND SERVICES

The Storm Halloween Festival & Marketplace is under no obligation to provide water, electrical, or any equipment to participants. An applicant needing specific services must make these needs known in the application. The Storm Halloween Festival & Marketplace’s only obligation is to provide contracted space for selling. It will be the vendor’s responsibility to provide all necessary equipment for the operation of his/her booth.

Electrical is not included in the booth rental. Any power requirements be provided by the Vendor will be subject to review. All power generating devices must be approved in advance of the Storm Halloween Festival & Marketplace Manager. You are required to use a power strip with load protection for all electrical hook ups. Gas generators are not permitted except for food vendors by permission only.

• Power cords must be taped down and conform to City requirements.
• Any use of generators must be whisper quiet and approved by the Market Manager.

STORM HALLOWEEN FESTIVAL & MARKETPLACE CONTACT INFORMATION:

Marketplace Manager: Jonathan Piumelli

500 Diamond Drive

Lake Elsinore, CA 92530

760-593-7973

stormhalloweenfestival@gmail.com

VENDOR RULES & REGULATIONS

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